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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.
  • Figures (High quality In JPEG or TiFF format) and Tables are submitted separately
  • References are in Vancouver style and where available, DOI URLs for the references have been provided.
  • The file size for an individual item for upload should not be more than 4MB.
  • The manuscript file is kept blinded to facilitate double-blind peer-review, by removing any identifiable information of the authors and their affiliation.

Author Guidelines

Guideline Policy

The Journal of Neonatal Surgery considers the manuscript prepared under the guidelines by the International Committee of Medical Journal Editors (ICMJE). The guidelines may be approached at the website

Editorial Process

The manuscript, after being submitted to the journal, will undergo evaluation at the editorial level for checking the format, quality, and originality. In case of any deficiency, the manuscript will be sent back to the authors for revisions. Once the manuscript is found compatible with the journal's requirement, will be subjected to the double-blind peer review. At least two reviewers will be assigned. After the review has completed, the decision will be announced to the authors.

General Guidelines of manuscript preparation 

  • Every manuscript submitted to the  Journal of Neonatal Surgery must include the ICMJE Conflict of Interest Form. The Authors should fill this form and attach it with submission files.
  • The manuscript file should be blinded by removing author/institution information.
  • All the information regarding authors, Institutions, Emails, Declarations, and Covering letter must be submitted as a title page.
  • Metadata of all the contributing authors should be added during manuscript submission.
  • Supplementary files such as the Authorship Declaration Form, Consent to Publication Form, IRB Approval Certificate, etc. should be uploaded with the submission files (where applicable).


  1. Instructions to the Authors
  2. Authorship declaration form
  3. Consent to publish form
  4. ICMJE conflict of interest form (Please do not open in the browser. This form only works when opened directly in PDF viewing Softwares such as adobe reader)
  5. Title page 

Reporting Guidelines

  • Reporting guidelines have been developed for different study designs; examples include CONSORT for randomized trials, STROBE for observational studies, PRISMA for systematic reviews and meta-analyses, STARD for studies of diagnostic accuracy, and CARE checklist for case reports.
  • The authors should download and fill the respective checklist and upload it with the submission files.

Manuscript Preparation

The manuscripts should accompany a title page.

Title Page

It includes general information about an article and its authors such as article title, author information, any disclaimers, sources of support, word count, and sometimes the number of tables and figures. It must be composed of; (Submit separately, do not merge it with the main manuscript file). Download example 

  1. Article title.
  2. Author information. Please add affiliation details including the name of the department(s) and institution(s) or organizations, email address, and Open Researcher and Contributor Identification (ORCID- optional/may be added to article submission metadata) of each author. Please indicate the Corresponding Author with Asterisk (*). Also, provide an address for correspondence. 
  3. Disclaimers (if any). An example of a disclaimer is an author's statement that the views expressed in the submitted article are his or her own and not an official position of the institution or funder.
  4. Source(s) of support. These include grants, equipment, drugs, and/or other support that facilitated the conduct of the work described in the article or the writing of the article itself.
  5. Conflict of Interest/Disclosure of relationships and activities. Please paste the statement generated using the ICMJE Conflict of Interest Form
  6. Acknowledgments.
  7. Consent to Publication. Please add this statement to your title page (Also submit Consent Form during uploading of the manuscript) "Author(s) declared taking informed written consent for the publication of clinical photographs/material (if any used), from the legal guardian of the patient with an understanding that every effort will be made to conceal the identity of the patient, however it cannot be guaranteed."
  8. Author Contribution. Refer to ICMJE Authorship Criteria. Please add the contribution of each author, e.g. "Author(s) declared to fulfill authorship criteria as devised by ICMJE and approved the final version. Authorship declaration form indicating individual contribution, submitted by the author(s), is available with the editorial office."
  9. IRB approval status and number. Only required for original research articles 
  10. Trial Registration number. Only required for RCTs. 
  11. Word count. A word count for the paper's text, excluding its abstract, acknowledgments, tables, figure legends, and references.
  12. The number of figures and tables
  13. Covering letter. 


Original research, systematic reviews, meta-analyses, narrative review articles, case series, and case reports require structured abstracts. 

  • Original Research Article. The abstract is divided into 4 subheadings which are self-explanatory, Background, Methods, Results, and Conclusion. About 3-5 keywords/MeSH should be added at the end of the abstract.
  • Systematic review/meta-analysis. The abstract is divided into 4 subheadings which are self-explanatory, Background, Methods, Results, and Conclusion. At the end of the abstract Trial registration number should be pasted. Unregistered trials can write "Unregistered trial" in place of Trial registration no. About 3-5 keywords/MeSH should be added at the end of the abstract.
  • Case series: Abstract is divided into 3 subheadings; Background, Results, and Conclusion. About 3-5 keywords/MeSH should be added at the end of the abstract.
  • Case Reports: Abstract is divided into 3 subheadings; Background, Case Presentation, and Conclusion. About 3-5 keywords/MeSH should be added at the end of the abstract.
  • In the rest of the categories where abstract is applicable, an unstructured abstract should be submitted along with 3-5 keywords/MeSH.


  • Provide a context or background for the study (that is, the nature of the problem and its significance).
  • State the specific purpose or research objective of, or hypothesis tested by, the study or observation in 1-2 paragraphs.
  • Cite only directly pertinent references (3-5), and do not include data or conclusions from the work being reported.


  • The Methods section should aim to be sufficiently detailed such that others with access to the data would be able to reproduce the results.
  • The Methods section should include a statement indicating that the research was approved by an independent local, regional, or national review body (e.g., ethics committee, institutional review board). 
  • Describe settings (Institution/lab/hospital etc.) of the study
  • Describe duration during which the study was completed
  • Mention clearly about the study design used.
  • Briefly describe inclusion/exclusion criteria
  • Specify the study's main and secondary objectives–usually identified as primary and secondary outcomes.
  • Identify methods, equipment (give the manufacturer's name and address in parentheses), and procedures in sufficient detail to allow others to reproduce the results.
  • Give references to established methods, including statistical methods; provide references and brief descriptions for methods that have been published but are not well-known; describe new or substantially modified methods, give the reasons for using them, and evaluate their limitations.
  • Precisely identify all drugs and chemicals used, including generic name(s), dose(s), and route(s) of administration. Identify appropriate scientific names and gene names.
  • Describe statistical methods with enough detail to enable a knowledgeable reader with access to the original data to judge its appropriateness for the study and to verify the reported results. Avoid relying solely on statistical hypothesis testing, such as P values, which fail to convey important information about effect size and precision of estimates. Specify the statistical software package(s) and versions used. 


  • Present your results in logical sequence in the text, tables, and figures, giving the main or most important findings first.
  • Do not repeat all the data in the tables or figures in the text; emphasize or summarize only the most important observations.
  • Provide data on all primary and secondary outcomes identified in the Methods Section.
  • Extra or supplementary materials and technical details can be placed in an appendix where they will be accessible but will not interrupt the flow of the text, or they can be published solely in the electronic version of the journal.
  • Give numeric results not only as derivatives (for example, percentages) but also as the absolute numbers from which the derivatives were calculated.
  • Use graphs as an alternative to tables with many entries; do not duplicate data in graphs and tables.
  • Avoid nontechnical uses of technical terms in statistics, such as “random” (which implies a randomizing device), “normal,” “significant,” “correlations,” and “sample.”
  • Separate reporting of data by demographic variables, such as age and sex, facilitate pooling of data for subgroups across studies and should be routine unless there are compelling reasons not to stratify reporting, which should be explained.
  • To organize, the result section can also be divided into subheadings such as Demography, Presentation, Management, Outcome. 

Discussion & Conclusion

  • It is useful to begin the discussion by briefly summarizing the main findings and explore possible mechanisms or explanations for these findings.
  • Emphasize the new and important aspects of your study and put your findings in the context of the totality of the relevant evidence.
  • State the limitations of your study and explore the implications of your findings for future research and clinical practice or policy.
  • Discuss the influence or association of variables, such as sex and/or gender, on your findings, where appropriate, and the limitations of the data.
  • Do not repeat in detail data or other information given in other parts of the manuscript, such as in the Introduction or the Results section.
  • Link the conclusions with the goals of the study but avoid unqualified statements and conclusions not adequately supported by the data.
  • In particular, distinguish between clinical and statistical significance, and avoid making statements on economic benefits and costs unless the manuscript includes the appropriate economic data and analyses.
  • Avoid claiming priority or alluding to work that has not been completed. State new hypotheses when warranted but label them clearly.


General Considerations Related to References

  • Authors should provide direct references to original research sources whenever possible.
  • References should not be used by authors, editors, or peer reviewers to promote self-interests.
  • Authors should avoid citing articles in predatory or pseudo-journals. Although references to review articles can be an efficient way to guide readers to a body of literature, review articles do not always reflect original work accurately.
  • On the other hand, extensive lists of references to original work on a topic can use excessive space. Fewer references to key original papers often serve as well as more exhaustive lists, particularly since references can now be added to the electronic version of published papers, and since electronic literature searching allows readers to retrieve published literature efficiently.
  • References to papers accepted but not yet published should be designated as “in the press” or “forthcoming.” Information from manuscripts submitted but not accepted should be cited in the text as “unpublished observations” with written permission from the source.
  • Published articles should reference the unique, persistent identifiers of the datasets employed.
  • Avoid citing a “personal communication” unless it provides essential information not available from a public source, in which case the name of the person and date of communication should be cited in parentheses in the text. For scientific articles, obtain written permission and confirmation of accuracy from the source of personal communication.
  • References should be numbered consecutively in the order in which they are first mentioned in the text. Identify references in text, tables, and legends by Arabic numerals in parentheses. e.g. "Acute appendicitis is an acute inflammation of the vermiform appendix.[1]"

Reference Style and Format

Article within a journal: Koonin EV, Altschul SF, Bork P. BRCA1 protein products: functional motifs. Nat Genet. 1996;13:266-7.

Article within a journal supplement: Orengo CA, Bray JE, Hubbard T, LoConte L, Sillitoe I. Analysis and assessment of ab initio three-dimensional prediction, secondary structure, and contacts prediction. Proteins. 1999, 43(Suppl 3):149-70.

In press article: Kharitonov SA, Barnes PJ. Clinical aspects of exhaled nitric oxide. Eur Respir J, in press.

Published abstract: Zvaifler NJ, Burger JA, Marinova-Mutafchieva L, Taylor P, Maini RN. Mesenchymal cells, stromal-derived factor-1, and rheumatoid arthritis [abstract]. Arthritis Rheum. 1999, 42250.

Article within conference proceedings: Jones X. Zeolites and synthetic mechanisms. In Proceedings of the First National Conference on Porous Sieves: 27-30 June 1996; Baltimore. Edited by Smith Y. Stoneham: Butterworth- Heinemann; 1996:16-27.

Book chapter, or article within a book: Schnepf E. From prey via endosymbiont to plastids: comparative studies in dinoflagellates. In: Origins of Plastids. Volume 2. 2nd edition. Edited by Lewin RA. New York: Chapman and Hall; 1993:53-76.

The whole issue of the journal: Ponder B, Johnston S, Chodosh L (Eds). Innovative oncology. In Breast Cancer Res 1998, 10:1-72.

Whole conference proceedings: Smith Y (Ed). Proceedings of the First National Conference on Porous Sieves: 27-30 June 1996; Baltimore. Stoneham: Butterworth-Heinemann; 1996.

Complete book: Margulis L. Origin of Eukaryotic Cells. New Haven: Yale University Press; 1970.

Monograph or book in a series: Hunninghake GW, Gadek JE. The alveolar macrophageIn Cultured Human Cells and Tissues. Edited by Harris TJR. New York: Academic Press; 1995:54-56. [Stoner G (Series Editor): Methods and Perspectives in Cell Biology, vol 1.]

Book with institutional author: Advisory Committee on Genetic Modification: Annual Report. London; 1999.

Ph.D. thesis: Kohavi R. Wrappers for performance enhancement and oblivious decision graphs. Ph.D. thesis. Stanford University, Computer Science Department; 1995.

 Online journal article: Saha S. Live workshops: A time to rethink. J Indian Assoc Pediatr Surg. [serial online] 2018 [cited 2018 Jun 18]; 23:55-6. Available from:


  • Tables capture information concisely and display it efficiently; they also provide information at any desired level of detail and precision. Including data in tables rather than text frequently makes it possible to reduce the length of the text.
  • Titles in tables should be short but self-explanatory, containing information that allows readers to understand the table's content without having to go back to the text.
  • Be sure that each table is cited in the text.
  • Give each column a short or an abbreviated heading.
  • Authors should place explanatory matter in footnotes, not in the heading. Explain all nonstandard abbreviations in footnotes and use symbols to explain information if needed.
  • If you use data from another published or unpublished source, obtain permission, and acknowledge that source fully.
  • Additional tables containing backup data too extensive to publish in print may be appropriate for publication in the electronic version of the journal, deposited with an archival service, or made available to readers directly by the authors. An appropriate statement should be added to the text to inform readers that this additional information is available and where it is located.
  • Submit such tables for consideration with the paper so that they will be available to the peer reviewers.

Illustrations (Figures)

  • High-quality images/photographs with good resolution should be submitted preferably in tiff or jpeg format.
  • Pixilated images will not be published
  • For radiological and other clinical and diagnostic images, as well as pictures of pathology specimens or photomicrographs, send high-resolution photographic image files. Before-and-after images should be taken with the same intensity, direction, and color of light.
  • Photomicrographs should have internal scale markers. Symbols, arrows, or letters used in photomicrographs should contrast with the background. Explain the internal scale and identify the method of staining in photomicrographs.
  • Figures should be numbered consecutively according to the order in which they have been cited in the text.
  • If a figure has been published previously, acknowledge the source, and submit written permission from the copyright holder to reproduce it. Permission is required irrespective of authorship or publisher except for documents in the public domain.
  • In the manuscript, legends for illustrations should be on a separate page, with Arabic numerals corresponding to the illustrations. When symbols, arrows, numbers, or letters are used to identify parts of the illustrations, identify, and explain each one clearly in the legend.

Units of Measurement

  • Measurements of length, height, weight, and volume should be reported in metric units (meter, kilogram, or liter) or their decimal multiples.
  • Temperatures should be in degrees Celsius. Blood pressures should be in millimeters of mercury unless other units are specifically required by the journal.
  • Authors should report laboratory information in both local and International System of Units (SI).
  • Drug concentrations may be reported in either SI or mass units, but the alternative should be provided in parentheses where appropriate.

Abbreviations and Symbols

  • Use only standard abbreviations; the use of nonstandard abbreviations can be confusing to readers.
  • Avoid abbreviations in the title and abstract of the manuscript.
  • The spelled-out abbreviation followed by the abbreviation in parenthesis should be used on the first mention unless the abbreviation is a standard unit of measurement.

Types of Manuscripts

Editorial: Editorial is usually invited and reviewed at the editorial level. Editorials should describe emerging dimensions in the specialty.

Original Articles: The Journal of Neonatal Surgery invites manuscripts (original research) in this category of submission on the etiology, pathophysiology, genetics, diagnosis, associations, treatment, and outcomes of neonates with surgical conditions. However, the institute's experience regarding the management of these patients is also entertained. The studies having mixed populations (including neonatal patients as well) are also considered for publication (The ultimate deciding authority will be Editor in Chief).

Each manuscript should be accompanied by a structured abstract divided into Background, Methods, Results, and Conclusion. Three to five keywords/MeSH for indexing should be provided along with the abstract.

The text should be divided into sections of introduction, methods, results, and discussion. Key messages should be provided at the end of the manuscript as conclusions. The rationale of the study should be clearly stated in the introduction section. Methods part should clearly state the type of study model (descriptive, correlational, causal-comparative, or experimental), nature of data collection (retrospective/prospective), settings of the research along with the duration of the study. The statistical tool used (with version) and data analysis procedure must be added in the methods section. The results section should describe the findings of the study. Every effort should be made to avoid data duplication in the text and tables. The discussion section should explain the result findings of the study in light of available literature. Recent literature should be cited and due share of local literature must be cited and analyzed. The last paragraph of the discussion should describe the limitations of the study and suggestions to further improve the level of evidence. 

Review Articles: It includes systematic review/metanalysis and narrative reviews. This kind of manuscript is highly appreciated. Proper guidelines should be followed especially for Systematic review/metanalysis. 

Brief reports/Case series: These are concise ways of reporting original research or case series and follow the same format as for original articles. The text should be limited to 1500 words with three figures or tables, and 15-20 references.

Case Report: A clinically observed rare finding, a new aspect/entity or phenomenon may be considered under this category. The text should be up to 1000-1200 words and divided into abstract, keywords, introduction, case report and discussion, conclusion, and references. Three or fewer images/tables with 10 latest references are allowed.

Letter to the Editor: It should be prepared for queries/comments regarding recent publication in the journal or some important aspect of neonatal surgery. The word count should not be more than 500 words with 5 references.

Case letter: This category publishes brief case-reports. No abstract is needed and the word count should be 500 with 5 references. Only 1-2 images are allowed. 

Images/Radiological quiz: Important clinical images or clinical/radiological findings may be discussed under this segment. The word count should be less than 500 along with 5 references.

Other categories: The journal considers other categories of manuscripts as well. These are Short communication, Athena's Pages, Clinical Practice Articles, Face the Examiner, and Evidence-Based Report, etc.

Manuscript Submission

The manuscript can be submitted online at the journal's website ( Figures/tables may be submitted separately or embedded in the word file. However, a maximum of 4MB size of an individual file is allowed. 

Authorship Criteria

To give appropriate credit to each author of a paper, the individual contributions of authors to the manuscript should be specified in this section. At present, the journal is not publishing this information with the manuscript, however, it is mandatory to submit this information.

An "author" is generally considered to be someone who has made substantive intellectual contributions to a published study. To qualify as an author one should

1) have made substantial contributions to conception and design, or acquisition of data, or analysis and interpretation of data;

2) have been involved in  drafting the manuscript or  revising it  critically for  important intellectual content; and

3) have given final approval of the version to be published. Each author should have participated sufficiently in the work to take public responsibility for appropriate portions of the content.

Acquisition of funding, collection of data, or general supervision of the research group, alone, does not justify authorship. The same applies to the mere conception of idea only while the rest of the work is done by others.

All authors must read and approve the final manuscript.

All contributors who do not meet the criteria for authorship should be listed in an acknowledgments section. Examples of those who might be acknowledged include a person who provided purely technical help, writing assistance, or a department chair who provided only general support and suggested a topic.

Article Publication or Processing Fee

The Journal of Neonatal Surgery does not charge authors for any article submission, processing, or publishing fee.


By submitting the manuscript the author/s transfer rights of first publication to the journal office.


Plagiarism is like theft of some one’s intellectual property. This is highly discouraged in the journal. On finding plagiarism, authors would be informed to clarify their point and act to remove the same. For rectification of such matters, the editors would act according to the COPE’s guidelines.

Archiving Policy

This journal utilizes the LOCKSS system to create a distributed archiving system among participating libraries and permits those libraries to create permanent archives of the journal for purposes of preservation and restoration. More...

Postpublication dispersion

The authors are fully allowed to place their published version of the manuscript in any of the open access repositories, social media, discussion groups, or to anyone for personal use. The work can be used as per the creative commons attribution license given on every page of the Journal’s website.

Case Report

Interesting and Novel/extremely rare cases are published in this category. The title should have written "A case report" at the end, following a colon. The case presentation part must be written in great detail, and information about gestational age, birth weight, weight on presentation, perinatal events, antenatal follow-ups, place, and mode of delivery, maternal age and risk factors/teratogens, condition at arrival, resuscitation provided, investigations performed, treatment instituted, detailed operative findings and steps when needed, and outcome/follow-up, must be added in the case presentation part. The discussion part must also be written in detail and every aspect of the case should be analyzed in the light of available evidence/literature. Wherever possible, the total number of similar cases should be mentioned. Very recent literature must be cited and only 20% of references can be older than the year 2010.   Accompanying figures must be of good resolution and preferably in JPEG or TIFF format. Low quality and pixeled figures will not be entertained. 

Innovation & Technique

Manuscripts with innovations in surgical techniques or diagnostic tests/instruments of neonatal surgical conditions are published in this category. The main emphasis must be on a detailed description of the technique/innovation and its safety. 

Quality Improvement Project

In this section, Quality Improvement Projects including Clinical Audits or PDSA cycles are published, based on the improvement of neonatal surgical practice.

Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.